Standards
Found in: Data > data/standardsThe Standards section allows you to manage and maintain all standard-related documents within the Syncontrol platform. Here, you can view, create, edit, or delete standard records to keep regulatory, compliance, and certification information up to date.
This module helps your organization centralize and track critical standards, ensuring regulatory compliance and easy access to reference documents.
Let’s get started 🚀
Navigation
Step 1: Log in to your Syncontrol account and click Data from the top navigation bar.
Step 2: From the dropdown menu, select Standards.
Step 3: You’ll land on the Standards page, which displays all existing standards in a structured table format. If no standards exist yet, you’ll need to create one (see Create a New Standard section).
The Standards List page displays all the standards along with their related regulatory details, publication dates, and document groups. You can search, filter, and view details of any standard from this table.
| Ref. | Field | Description |
|---|---|---|
| 1 | ID | System-generated unique identifier for each standard record. |
| 2 | Standard Name / No | Displays the official standard number or name (e.g., EN IEC 62115: 2020 + A11: 2020). |
| 3 | Regulation / Instruction | Indicates the relevant regulation or directive associated with the standard. |
| 4 | Upload Date | The date the standard file was uploaded to the platform. |
| 5 | Publish Date | The date the standard was officially published. |
| 6 | Withdrawal Date | The date the standard was withdrawn or replaced (if applicable). |
| 7 | Expiration Date | The date when the standard will expire (if applicable). |
| 8 | Custom Name 1 | A customizable field to add alternate naming or reference information (e.g., local references or internal identifiers). |
| 9 | Custom Name 2 | A second customizable field for internal or external reference details. |
| 10 | Document Group | Category or type of document (e.g., Conformity – Toy Safety). |
| 11 | Regulation (FR) | Displays the regulation in French (where applicable). |
| 12 | Regulation/Instruction (shorter) | A shorter version of the regulation name for easy referencing. |
| 13 | Standard Name (FR) | Displays the standard name in French (where applicable). |
| 14 | Actions | Provides options to view, edit, or delete the standard. |
Use the Search box and per-column filters to quickly find standards by number, regulation, or document group. You can also filter by active or deleted records using the Deleted dropdown.
Create a New Standard
You can add new standards to the system by filling out the New Standard form. This ensures each standard is properly documented, categorized, and accessible for compliance tracking.
Step 1: From the Standards List page, click Create a new standard at the top-right corner of the screen.
Step 2: The New Standard form opens. Fill out the fields as described below:
| Ref. | Field | Description |
|---|---|---|
| 1 | Standard Name / No (Req.) | Enter the unique name or number of the standard (e.g., EN 71-1: 2011 + A3: 2014). |
| 2 | Regulation / Instruction | Provide the regulation or directive linked to the standard. |
| 3 | Upload Date | Automatically records the current date or can be set manually for historical records. |
| 4 | Publish Date | Enter the date when the standard was officially published. |
| 5 | Withdrawal Date | Enter the date when the standard was withdrawn, if applicable. |
| 6 | Expiration Date | Specify the expiration date of the standard, if applicable. |
| 7 | Custom Name 1 | Add any alternate or internal reference name. |
| 8 | Custom Name 2 | Add any secondary reference name or code. |
| 9 | Document Group | Select the document category or type from the dropdown list. |
| 10 | Regulation (FR) | Enter the regulation name in French. |
| 11 | Regulation/Instruction (shorter) | Provide a shorter version or abbreviation of the regulation. |
| 12 | Standard Name (FR) | Enter the French translation of the standard name, if applicable. |
| 13 | Upload Files | Drag and drop the standard document file or choose a file from your computer. Supported formats typically include PDF and DOCX. |
Once all fields are filled, click Save to create the new standard. The record will now appear in the Standards List table.
View & Manage Standards
Managing standards ensures all regulatory documents remain accurate and up to date.
Edit Standard
You can edit a standard record whenever there are updates such as revised regulations, updated expiration dates, or additional internal references.
Step 1: Go to the Standards List and click on the standard name to open its details.
Step 2: Update the necessary fields, such as regulation details or expiration dates.
Step 3: Click Save to apply and save the changes.
Delete Standard
You can delete a standard when it is no longer valid or required.
Step 1: Navigate to Data → Standards and locate the standard you want to delete using the search or filter options.
Step 2: Click on the standard name to open its details.
Step 3: Scroll to the bottom and click the Delete button (red).
Step 4: Confirm the deletion. The record will be permanently removed.
